Privacy Policy

This page provides information on the collection of personal data when you visit our website. Personal data is any information concerning you personally, e.g. name, home address, email address, user behaviour.

Who we are

Legally accountable institution as per art. 4 para. 7 GDPR (General Data Protection Regulation) is

Ulm University
89069 Ulm
Germany
Phone +49 (0)731/50-10
Fax +49 (0)731/50-22038
Value added tax identification number DE173703203

Prof. Jelezko of the Institute for Quantum Optics is responsible for the contents of this website and its technical operation. You can find contact information by clicking on the “FAQ/Impressum – Legal disclosure” tab on top of the website.
Ulm University is a corporation under public law. It is legally represented by its President Prof. Dr.-Ing. Michael Weber (praesident(at)uni-ulm.de) or its Chief Financial Officer Dieter Kaufmann (kanzler(at)uni-ulm.de)

If you have questions concerning data protection, please send an email to the data protection officer to dsb(at)uni-ulm.de or a letter with the additional specification “Datenschutzbeauftragte” to the above-mentioned address.

What personal data we collect and why we collect it

When you use our website for purely informative reasons, we collect the personal data that your browser transfers to our server and which are technically necessary in order to present our website to you and ensure stability and safety (legal basis is art. 6 para. 1 lit. f GDPR):

  • Date and time of request
  • IP address
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of request (access address of the specific web page)
  • Access status / HTTP status code
  • Volume of transferred data (bytes)
  • “Referrer” address, if applicable
  • Browser type
  • Operating system and surface software
  • Language and version of the browser software

We store the above-mentioned data in so-called server log files in order to ensure the website’s functionality. This also serves to optimise the website and safeguard the security of our IT systems. The stored IP addresses are made anonymous each night by way of shortening to the last two domain parts. User profiles are not created. The shortened IP addresses and all other data are statistically evaluated once a month and deleted after 35 days. The collection of data for the provision of access to the website and the storage in server log files is a necessary requirement for the operation of the website. There is no option for the user to object.

Cookies

In addition to the aforementioned data, session cookies will be stored on your computer when you visit our website (legal basis for the use is art. 6 para. 1 lit. f GDPR). A cookie is a text file that is created when you visit the website and stored on your hard drive. When you open the website again, the browser in which the website is opened sends the received cookie back to the server. This enables our server to analyse certain information. Session cookies are deleted automatically when the browser is closed.

You can limit or deactivate the use of all or only certain cookies via the settings in your browser. Your browser’s help function provides instructions for how to do this. Please note that the functionality of this website might be limited when cookies are deactivated.

Registration and submission forms

You may register to the conference or submit contributions. Although this is free of charge, we treat those actions as entering a contract with us for participation of the conference. To this end, we collect the data necessary for initiating and executing the contract. Legal basis is legitimate interest (art. 6 para. 1 lit. f GDPR) and performance of contract (article 6 para. 1 lit. b GDPR).

We use Ninja Forms to collect your personal information. Your data is not transfered to 3rd parties. You can request a copy of the personal information we store and request the deletion of your personal data.

We may collect the following data: Master data (e.g. name, address, address of your institution), contact data (e.g. email address, telephone number), contract data (e.g. subject of the contract, term, customer category), metadata and communication data (e.g. device information, IP addresses), usage data (e.g. websites visited, interest in content, access times).

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

We use a Twitter Feed plugin to display social media content on our website. As a result, our website makes requests to Twitter’s servers in order to display images and videos. These requests make your IP address visible to Twitter, who may use it in accordance with their data privacy policy: https://twitter.com/en/privacy#update

How long we retain your data

If you register with the conference as an attendee or submit a contribution, your personal information entered in the according from will automatically be deleted 365 days after registration.

What rights you have over your data

You have the following rights with regards to personal data concerning you:

  • Right to information and access to your personal data that are stored by us (art. 15 GDPR)
  • Right to rectification of inaccurate or incomplete personal data (art. 16 GDPR)
  • Right to erasure of stored personal data, so long as their processing is not necessary for the purpose of exercising the right to freedom of speech and information, for the fulfilment of legal obligations, for reasons of public interest or the establishment, exercise or defence of legal claims (art. 17 GDPR)
  • Right to restriction of processing of personal data (art. 18 GDPR)
  • Right to object to processing that serves our legitimate or a public interest, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims (art. 21 GDPR); you have the right to withdraw your consent to the processing and use of your personal data at any time with effect for the future (art. 7 para. 3 GDPR). In consequence, we must discontinue the data processing which was based on this consent in the future.
  • Right to data portability (art. 20 GDPR)

You furthermore have the right to file a complaint with the supervisory authority for data protection regarding the processing of your personal data by us. Responsible supervisory authority is the State Commissioner for Data Protection and Freedom of Information Baden-Württemberg.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Additional information

JavaScript

The webpages of Ulm University partly use JavaScript functions in order to display information pages and various navigation aids in a visually appealing manner. However, all relevant information is accessible without JavaScript as well. You can deactivate this function in your browser.

Encryption

We use state-of-the-art encryption methods (e.g. TLS) via HTTPS in order to protect the security of your data during transfer.

Changes to our Privacy Policy

To continuously keep our Privacy Policy in line with the current legal requirements, we reserve the right to amend our Privacy Policy as needed. To your own protection we recommend that you read the Privacy Policy regularly. By using our website, you accept our Privacy Policy and its updates.